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Employers' Guide

Section 12 - Teachers' Pensions Records

1. Record requirements and data collection

TP maintains a database on behalf of the DfE of teachers employed in England and Wales. The records are maintained by collecting information from you when teachers enter or leave employment and on an annual basis.

TP makes every effort to ensure that the information held about each teacher is accurate, and applies rigorous validation checks to the data supplied by you. TP relies on you to provide complete and accurate information. The service and salary information held is used in the calculation of pension events such as retirement benefits or transfer values.

A summary of the service history is supplied to each teacher as part of their Annual Benefit Statement. If a member identifies that their record is incorrect or incomplete they will contact the relevant employer who must notify TP of any corrections needed to the member’s record.

Each teacher's record contains the following data:

• teacher's reference number
• full name
• date of birth
• National Insurance number
• teacher status
• total pensionable service
• additional contributions
• full details of employment since 1 April 1962
• running totals for pre 1 April 1962 service

TPS Pension events are also recorded, e.g. elections to pay additional pension contributions.

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2. Access to TP records

You may obtain a copy of a teacher's record using STU.

 

Employer Member Print Request Form - Click the image to enlarge

 

Submitting details through the form - Click the image to enlarge

 

Confirming your details - Click the image to enlarge

 

Request Completed - Click the image to enlarge

 

Member Print PDF - Click the image to enlarge

 

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3. Amendments to teacher records

The following amendments can be completed via STU using the Change Teachers’ Details webform in the Webform Authorisation section.

• Change of Name
• Verify date of birth
• Amend NI Number
• Change Marital Status

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4. Retrospective service and salary amendments

Where you discover that inaccurate service details have been given on previous Annual Returns, or where a retrospective pay award has been made to a teacher after the submission of service and salary details on the Annual Return, an amendment should be made using the STU TR28 template. Please refer to the Section 3 for details on how to Download and Upload the template.

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Jump to section... Introduction Membership Appointments Absences Leavers Increasing Benefits Retirement Ill Health Calculating Benefit Abatement Death in Service TP Records Contributions Annual Return End of Year Cert. Form TR17A National Insurance Pension Sharing Employer Services Arrears Appendix 1 Appendix 2 Appendix 3 Appendix 4 Appendix 5 Appendix 6 Appendix 7 Appendix 8 Appendix 9 Glossary

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