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Employers' Guide

Section 12 - Teachers' Pensions Records

1. Record requirements and data collection

TP maintains a computerised central record on behalf of the DCSF of teachers employed in England and Wales. The records are maintained by collecting information from employers when teachers enter or leave employment and on an annual basis.

TP makes every effort to ensure that the information held about each teacher is accurate, and applies rigorous validation checks to the data supplied by employers. TP depends upon employers to provide complete and accurate information. The service and salary information held is used in the calculation of pension events such as retirement benefits or transfer values.

A summary of the service history is supplied to the member as part of their Estimate of Retirement Benefits. Where a member identifies that this record is incorrect or incomplete TP advises them to contact the employer they were with at the time so that the employer can notify TP of the correction needed to the member’s record.

Each teacher's computer record contains the following data:

• teacher's reference number
• full name
• date of birth
• National Insurance number
• teacher status
• total pensionable service
• record of basic pension contributions paid (to 31 March 1989 for LAs and 31 March 1993 for Non-LAs)
• additional contributions
• full details of employment since 1 April 1962
• running totals for pre 1 April 1962 service

Pension events under the Teachers' Pensions Regulations are also recorded, e.g. elections to pay additional pension contributions.

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2. Access to TP records

You may obtain a copy of a teacher's record by accessing TP Online or completing the appropriate form TR2.

Any teacher who requires a print of his or her record should be advised to write directly to TP.

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3. Amendments to teacher records

The following amendments can be completed via TP Online or by using form FG35:

• Change of Name
• Verify date of birth
• Amend NI Number
• Change Marital Status

If a teacher changes their name, or you discover that the record is incorrect, form FG35 should be completed and submitted to TP immediately. This form is also used for correction of mis-spelt surnames and first names, amended dates of birth and National Insurance numbers.

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4. Retrospective service and salary amendments

Where you discover that inaccurate service details have been given on previous Annual Returns, or where a retrospective pay award has been made to a teacher after the submission of service and salary details on the Annual Return, a member print should be requested.

Amendments should be made clearly in red ink, with the incorrect data being crossed through and the correct details entered above. The print should then be returned to the Employer Group at TP. Any other changes should be notified in writing.

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Jump to section... Introduction Membership Appointments Absences Leavers Increasing Benefits Retirement Ill Health Calculating Benefit Abatement Death in Service TP Records Contributions Annual Return End of Year Cert. Form TR17A National Insurance Pension Sharing Employer Services Arrears Appendix 1 Appendix 2 Appendix 3 Appendix 4 Appendix 5 Appendix 6 Appendix 7 Appendix 8 Appendix 9 Glossary

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