Teachers' Pensions

New starters

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You should check with your payroll team or provider to identify if they use Monthly Data Collection (MDC). If they do you must make sure they know to add the new starter to the monthly file they send to Teachers’ Pensions. If MDC is used you are not required to complete a TR6. If they do not use MDC then you must inform us about your new starter by using the TR6 template on the Employer Portal. For guidance on how to complete the form read our HR guide.

If the new starter decides not to take up their post, it is important to inform Teachers' Pensions immediately.

What if I don’t know the Teachers’ Pensions reference number?

You can find the Teachers' Pensions reference number by using the Employer Portal.

Firstly, you must log into your Employer Portal account here.

Once logged in, you will be presented with an Employer Dashboard. On the left hand side of the dashboard there will be an option titled Member Search. Within this function, you will have the ability to search for a member using their Name, Date of Birth and National Insurance Number.

If there is no trace on the search facility, you will need to submit a TR6 appointment notification on the Employer Portal for a number to be allocated.

Once you have input the correct search details, you will be provided with the member’s Teachers’ Pensions Reference Number. Member search also provides you with the ability to amend a member’s personal details and request a member print, so you can see what details Teachers’ Pensions hold on record.

What if they have already retired from the Scheme and started work?

Before employing someone, you should check if they have previously been a member of the Teachers’ Pension Scheme and if they are in receipt of retirement benefits. If you employ a retired member you must tell them to inform Teachers’ Pensions immediately. If they do not inform Teachers’ Pensions it may result in an overpayment of pension. Recovering this overpayment can cause distress and potentially financial difficulties for your employee. This applies whether the employee remains in  the Scheme or opts-out for their post-retirement employment.

If your new employee is in receipt of ill health benefits from the Teachers’ Pension Scheme you need to be satisfied that their health does not stop them re-entering teaching. If they re-enter teaching their benefits will stop so you need to ask them to contact Teachers’ Pensions immediately. If a member received ill health benefits before 31 March 1997 they are not eligible to join the Scheme.

If a retired member was already re-employed immediately before 1 April 2012 and has not retired again, they may be a protected or tapered member. If a retired member became re-employed on or after 1 April 2012 and has not retired again, they will be a transition member. If a retired member becomes re-employed after 1 April 2015 they will automatically enter the Scheme under the career average arrangement and you must deduct contributions unless they decide to opt out.

If the person is receiving premature or Age RetirementTaking retirement benefits at a member's Normal Pension Age (NPA) for the particular arrangement, e.g. NPA60 and NPA65 final salary arrangements, or NPA equal to state pension age (or 65, whichever is highest) in the career average arrangement. final salary benefits, those benefits may be affected by any earnings. This is regardless of whether or not they elect to opt out of the scheme.

Requesting a member print

To request a member print, you must first log into your Employer Portal. Once logged in, you will be presented with the Employer Dashboard, where you'll have the ability to select Member Search. After inputting the member’s personal details into the member search and selecting the Search option, you will be provided with the members name and Teachers’ Pensions reference number.

A printer icon shall appear next to the member’s name. Selecting this option will allow you to download a member print. From here you'll have the ability to either print the record, or save to your computer.

What if my new employee is already a scheme member but with another employee before taking up this post?

You'll need to be aware if they are a protected, tapered or transitional member as that will determine if they can make any further elections or can continue with an existing election. You'll need to check if they have opted out of the scheme or have any elections where they were making additional payments. You should ask the starter but you can confirm the position by requesting a member print for a member (see below).

If they are a protected or tapered protection member and are still in the final salary arrangement of the Scheme you need to check that they do not have 45 years of service. The maximum period of service for final salary benefits is 45 years, and as further contributions will not lead to the accrual of further service you do not need to deduct contributions.

Additional PensionAn option available to members in the final salary and career average arrangements to increase their pension. Additional Pension can be purchased in multiples of £250 and can be paid for through monthly contributions deducted directly from salary over a set period of time, or by a one-off lump sum. elections are taken to be revoked if a monthly payment is missed and the payment is not made within three months of a written demand to the member. If the member wishes to maintain the election they'll need to arrange the deductions with the new employer.

Faster Accrual elections are for the employment specified by the member when taking out the election, so any previous election is deemed to be revoked if the member has left that employment. The member can start a new election in the new employment provided they apply within one month of starting that employment.

Buy-out elections are taken to be revoked if a monthly payment is missed and the payment is not made within three months of a written demand to the member. Buy-out elections may also be re-started if the member leaves the Scheme but returns after a break of not more than five years. If the member wishes to maintain the election they will need to arrange the deductions with the new employer.

Using Monthly Data Collection

If your payroll supplier/team is using MDC and includes them on the monthly file to Teachers’ Pensions you do not need to issue a TR6 to us. If they’re not using MDC you’ll not need to provide a TR6. In either case you must instruct your employee to complete a Certificate of Re-employment via their My Pension Online (MPO). This form also includes a section for the employer to provide salary and service details.

You should provide your payroll team/supplier with:

  • The forename and surname
  • Start date of your new employee
  • Their Teachers’ Pensions reference number
  • Their National Insurance number
  • Start date
  • Area and establishment codes of where they are working
  • If the appointment is a full or part-time
  • The date of birth and email address.

They’ll then need to complete and submit a TR6 form to Teachers’ Pensions using the secure Employer Portal.

Last Updated: 04/10/2017 16:07

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